AGENDA
BOARD OF SELECTMEN
MONDAY – JUNE 26, 2017
7:00 P.M. – ROOM A – TOWN CAMPUS
 

7:00 p.m.        Regular Session

1. Pledge of Allegiance

2.  Approval of minutes
June 7, 2017
June 12, 2017

3. First Selectman’s comments

4. Citizen comments 

NEW BUSINESS

5. Presentation from Representative Kokoruda and the Memorial Day Essay Contest Winners. 

6. Discuss and take action to accept the resignation of Mike Ott effective June 30, 2017 and to offer a Severance Agreement for his consideration. 

7. Discuss and take action to appoint John Iennaco as the interim Town Engineer effective July 1, 2017. 

8. Discuss and take action to approve the Board of Selectman as the Search Committee for the position of Town Engineer/Municipal Engineer. 

9. Discuss and take action on contracting with Colliers International to serve as the Town of Madison’s Project Management / Owner’s Representation Support regarding issuance of a Request for Proposals (RFP) to solicit development concepts for the Academy School site. 

10. Department update - Beach and Recreation to include Surf Club sand analysis. 

11. Discuss and take action:  Photocopier Request for Proposal (RFP) for the Town of Madison and the Madison Public School as follows: 

To approve the five year, dollar-out lease agreement between the Madison Public Schools and Canon Solutions of America for the replacement of existing photocopiers, and to move the item forward to the Board of Finance for their approval; and 

To approve the five year, dollar-out lease agreement between the Town of Madison and Canon Solutions of America for the replacement of existing photocopiers, and to move the item forward to the Board of Finance for their approval.

12. Discuss and take action on request of a bid waiver for the bulky waste site brush and wood removal project.

13. Discuss and take action to approve the modification of the Collective Bargaining Agreement between Police Local #1836 and the Town of Madison which shall replace the current Preferred Provider Plan with an alternative PPO; and to authorize the First Selectman to execute a Memorandum of Understanding between Police Local #1836 and the Town of Madison for reimbursement of medical expenses for a bargaining unit member and the alternative PPO. 

14. Discuss and take action to accept a conditional $5000 donation from "Neighbor 2 Neighbor" to fund the MYFS Summer Youth Employment Program, due to the possible inability of the State to provide the grant funding for this program.  This donation has been offered by N2N to insure the Town of Madison to be reimbursed for wages paid to the program participants of SYEP as the State grant funding remains uncertain and at risk as we need to begin running the program. 

15. Discuss and take action to accept $6927 "JRB Support and Enhancement Grant" conditional upon the approval and disbursement of the grant by the State Department of Education.  This grant funding will enable MYFS to add clinical staff hours to our Juvenile Review Board team.  This is necessary given the changes in juvenile truancy statutes that will now defer truancy cases to the JRBs instead of juvenile court, and these tend to be more complex cases. 

16. Discuss and take action on adopting a resolution authorizing the submission of the Town of Madison Responsible Growth and TOD Grant Program Application, in accordance with the Responsible Growth and Transit-Oriented Development (TOD) Grant Request for Applications and authorize First Selectman, Thomas J. Banisch or his successor(s), to sign the grant application and to sign any other documents associated with administering the grant, if awarded, including any amendments thereto. Such grant application is attached to and made a part of this record.

17. Discuss and take action to approve a donation in the amount of $25,000 from Testori Brothers Excavation, LLC for the site work at the Town Campus Baseball Field. 

18. Discuss and take action to approve a donation in the amount of $4,000 from Anderson Brothers Sanitation & Excavating for the site work at the Town Campus Baseball Field. 

19. Discuss and take action to approve a donation in the amount of $5,040 from Schumack Engineered Construction for the site work at the Town Campus Baseball Field. 

20. Discuss and take action to approve a donation in a in the amount of $5,000 from Madison Flower Shop & Garden Center for the site work at the Town Campus Baseball Field. 

21. Discuss and take action to approve a donation in an amount exceeding $2,000 from Madison Earth Care Landscaping for the site work at the Town Campus Baseball Field. 

22. Discuss and take action to approve a donation in an amount exceeding $2,000 from Lindahl Excavating for the site work at the Town Campus Baseball Field. 

23. Discuss and take action to approve awarding the Downtown Landscaping Maintenance Contract to Outdoor Industries 

24. The following line transfers are designated as routine and appropriate for approval as a single action by the Board of Selectmen, if so desired.  A board member may request removal of any line transfer item from the consent agenda for review and discussion. 

Motion:  To approve Line Transfers totaling $20,500.00.

25. Appointments:

Nicole Wiles to the Library Board for a term to expire upon the completion of the library renovation project.

William Stableford to the Library Board for a term to expire upon the completion of the library renovation project.

J. Keith Luckenbach to the Library Board for a term to expire upon the completion of the library renovation project. 

26. Citizens comments. 

27.  Liaison Reports/Selectmen Comments. 

28.  Adjournment.   
 

The Town of Madison does not discriminate on the basis of disability, and the meeting facilities are ADA accessible.  Individuals who need assistance are invited to make their needs known by contacting the Town’s ADA/Human Resources Director Debra Milardo at 203.245.5603 or by email to milardod@madisonct.org at least five (5) business days prior to the meeting.